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6/1/2026 (8:00 PM EDT)

26-02448

Administrative Specialist

Pay Grade 12

Salary

$35,712.48 - $53,568.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab

Location

2400 Russellville Road
Hopkinsville, KY 42240 USA

Description

Are you compassionate and caring Do you want to make a positive difference in the lives of others Do you have great organizational skills If you answered YES then Western State Hospital (WSH) may be the place for you! With a 172-year history in the Hopkinsville community, WSH is a state acute care adult psychiatric facility, accredited by the Joint Commission, and is on the National Register of Historic Places. WSH provides inpatient psychiatric evaluation and treatment for adults from 34 counties of Western Kentucky who have severe mental illness. We are seeking an Administrative Specialist to join our team in caring for our patients by processing discharges including working with patients and families. A.

COVID19 vaccination is recommended for this job.

Responsibilities include but are not limited to:

Review, compile and prepare documents for patient discharge.
Maintain and monitor multiple databases for admissions and discharges.
Make discharge information presentations to families, other organizations and the general public.
Prepare and present departmental reports.
Performs other duties as assigned.

The ideal candidate would have:

Communication skills and attention to detail.
Team player.
Ability to work under pressure.
Strong organizational skills.

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Tracy Buttram at tracyb.buttram@ky.gov or 270-889-2829.

An Equal Opportunity Employer M/F/D

search terms: Administrative Specialist+Administrative

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