Posted Job Summary/Description/Physical Demands

Position Summary

The Administrative Assistant for the Departments of Biology and Natural Resources Management facilitates and administers the day-to-day operations of the department office. Serves as the primary point of contact for internal and external constituencies. This position is represented by a labor union and is subject to the terms and conditions of the NMHUFSA Collective Bargaining Agreement upon successful completion of a 12-month probationary period. Work takes place on the Las Vegas campus.

Duties and Responsibilities

• Provide and/or oversee support activities for the units such as answering telephones, maintaining calendars, writing and maintaining correspondences and records including but not limited to all incoming and outgoing documents to/from department, and following-up on operational commitments.
• Hire and oversee work-study students.
• Prepare and process PO’s for office supplies, office equipment, supplies and purchase supplies as needed with approval of department chair.
• Assist the Graduate Coordinators in preparation of graduate student contracts.
• Communicate and otherwise correspond with other universities, centers and the general public.
• Assist Biology Department and Natural Resources Management Departments Chairs with scheduling, rescheduling and planning.
• Oversee the planning of meetings and events.
• Manage and maintain the Biology Department and Natural Resources Management Department budgets; provide monthly budget reports and assist with Budget Adjustment Request as needed.
• Prepare Travel Requests for field trips, faculty and student conference travel, and other department-related travel.
• Maintain and distribute office supplies to Biology and Natural Resources Management faculty as needed.
• Collect syllabi from Biology and Natural Resources Management faculty and maintain in appropriate files.
• Create and maintain posters, brochures and any other forms used to advertise department activities.
• Collect year-end reports.
• Maintain and keep a record of all cost incurred for travel, vouchers, purchases, equipment maintenance, copy paper, postage, etc.
• Pick up and distribute the Biology Department and Natural Resources Management Department mail.
• Maintain and organize the Biology and Natural Resources Management bulletin boards.
• Maintain regular attendance.
• Provide information and perform problem solving on a range of issues.
• Assist with other Biology and Natural Resources Management activities as assigned by the department.

Work Environment

• • Work in a typical interior/office work environment
  • Work with frequent interruptions
  • Very limited to no exposure to physical risk